CY23 Qtr. 4 Data Submission Deadline Reminder
folder_openData Submissionscalendar_todayPosted April 4, 2024

The next data submission deadline is Thursday, April 18, 2024. We are now approximately 2 weeks away from the deadline for submitting HHCAHPS Survey data for Quarter 4 of calendar year 2023 (CY23,Q4).

We thank those HHCAHPS vendors that have already begun submitting CY23,Q4 data for their HHA clients. If you have not submitted any data for Quarter 4, we encourage you to begin submitting your files as soon as possible.

Important Points to Remember:

• For each sample month an HHA has no eligible patients, please remember to request an email from them documenting that they had no eligible patients or have them submit a blank monthly patient information file, so that you can submit a 0-eligible file for that month.
• Please remember to submit a DNR for any HHAs that do not send you a file.
• Data files must pass both the initial and the secondary validation checks.
• To ensure that files can be accepted by the deadline at 11:59 PM Eastern Time on April 18, 2024, you must submit all your Quarter 4 files on or before Wednesday, April 17, 2024.
• Since CMS will not accept any files after the data submission deadline, make sure you check your data submission reports to verify that all of your submitted files were accepted.  And, correct and re-submit any files before the data submission deadline.
• You must still submit an XML data file for an HHA even if their monthly patient information file does not have any patients eligible to be sampled.
• Check your Vendor Authorization Report to make sure that each HHA client has authorized your organization to submit data on their behalf.

Please feel free to contact us via email or through the toll-free number if you have any questions or need help with data submissions.