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Announcement

Reminder About Assignment of Sample Identification (SID) Numbers to Sample Patients
folder_openChanges to Protocols and Guidelinescalendar_todayPosted September 13, 2012

HHCAHPS Survey vendors are reminded that a sample identification (SID) number cannot be assigned more than once, as per the protocol described on Page 49 in the HHCAHPS Survey Protocols and Guidelines Manual, Version 4.0. Once an SID number is assigned, it must never be used again. If a patient is sampled more than once, a new SID number must be assigned to that patient each time he or she is sampled.

During the sample selection process, all survey vendors should check the sample file to make sure that the same SID number is not assigned to two different patients, and that the SID being assigned has not been assigned to a sample patient in a preceding sample month.

When constructing XML data files, survey vendors should also implement a quality control procedure to make sure that 1) a SID appears only once on an XML file being submitted that quarter and 2) the same SID has never been included on any XML files previously submitted to the Data Center.

Please contact the HHCAHPS Coordination Team at hhcahps@rti.org if you have any questions.