Reminder of Upcoming Home Health Care CAHPS Data Submission Deadline
folder_openData Submissions, Information for Home Health Agenciescalendar_todayPosted August 1, 2012

This announcement is to remind approved survey vendors of the Home Health Care CAHPS (HHCAHPS) Survey data submission deadline for data collected for sample months in Quarter 2 of calendar year 2012 (CY12,Q2). Data from patients sampled for the April, May, and June 2012 sample months must be submitted to the Data Center no later than 11:59 PM Eastern Time on October 18, 2012.

Please check your Vendor Authorization Reports regularly to ensure that each home health agency (HHA) with which your organization is contracted to submit HHCAHPS Survey data has completed the online Authorize a Vendor Form on the HHCAHPS Web site. Remember that the HHCAHPS Data Center will not accept data files from a vendor unless the HHA has authorized the HHCAHPS vendor to submit data on its behalf.

HOME HEALTH AGENCIES PARTICIPATING IN THE HHCAHPS SURVEY should note that they must complete the online “Authorize a Vendor” form in order for their approved HHCAHPS Survey vendor to submit HHCAHPS Survey data on their behalf.

As always, we urge HHCAHPS Survey vendors to submit CY12,Q2 HHCAHPS data well before the data submission deadline to ensure that there is time to identify and correct problems in data files and resubmit those files before the deadline. The Centers for Medicare & Medicaid Service (CMS) will not accept any data files for Quarter 2 after 11:59 Eastern Time on October 18, 2012.

Also be reminded that all submitted data files must pass the validation checks that are conducted within 24 hours after a file is submitted before they are accepted; therefore it is recommended that files are submitted at least two days prior to the deadline to ensure that they pass all validation checks.

Please contact the HHCAHPS Coordination Team at hhcahps@rti.org if you have any questions or need help with your data submissions.