Data Submission Deadline Reminder
folder_openData Submissionscalendar_todayPosted October 3, 2011

Please note that we are now three weeks away from the deadline for submitting HHCAHPS Survey data for Quarter 2 of calendar year 2011 (CY11,Q2). We thank those HHCAHPS vendors who have already begun submitting CY11,Q2 data for their HHA clients. If you have not submitted any HHCAHPS data for Quarter 2, we encourage you to begin submitting your files as soon as possible. Remember that HHCAHPS data files must pass both the initial validation checks and the “overnight” validation checks. To ensure that files are accepted by the deadline at 11:59 PM Eastern Time on October 21, 2011, you must submit all of your Quarter 2 files on or before Thursday, October 20, 2011.

Please be reminded that if the HHA submitted a monthly patient information file for the sample month and the vendor determined that the HHA did not have any patients eligible to be sampled for that month, the vendor must still submit an XML data file for that sample month.

Vendors should not submit an XML file if the survey could not be fielded because the HHA did not submit a monthly patient information file for that month or the survey was not fielded for some other reason. Vendors, however, must submit a Discrepancy Notification Report (DNR) to indicate why the survey was not fielded.

Keep in mind that CMS will not accept any files after the data submission deadline. When submitting data files, make sure you check the data submission reports to verify that your files were accepted and, if not, correct the files and re-submit them before the data submission deadline.

Please feel free to contact us via email or by calling the toll-free number if you have any questions or need help with data submissions.